ORAL PRESENTATION GUIDELINES
Please take the time to read these guidelines ahead of the Conference.
Please visit the registration desk when you first arrive at the Conference to collect your name badge and other related materials.
Time allocated to presentation
Each paper has been allocated 15 minutes for delivery inclusive of 3 minutes for questions/discussions.
The programme is subject to change, therefore please ensure you check for any changes to the “programme changes” board on site which will have an up to date programme.
In the interests of fairness, please ensure that you keep to your allotted time frame. It is essential that presenters keep to time across the entire programme to ensure equity for all and to allow delegates to plan the sessions they wish to attend.
All sessions will have a dedicated chairperson who will introduce presenters to the lectern in sequence. Chairs will time presentations and provide a warning at 2 minutes remaining.
Audio Visual Equipment
Please load your presentation with the AV technician, please ask the registration team for directions. Presentations are required to be loaded at least 3 hours before your session.
In the unlikely event of a technical problem, a technician will be present onsite to attend to the issue.
Presentations requiring video can be accommodated; however, we request that you arrive on site early to confirm the details and test the facilities.
Please note: Presenters are requested to contact us as soon as possible for requests outside of the standard AV equipment provisions. Note, additional equipment cannot be guaranteed.
Speaker Preparation & PowerPoint Presentations
16:9 aspect ratio is preferred to match our screens.
Microsoft PowerPoint presentation format loaded onto a USB
• Keep slides succinct and simple
• Text size should not be smaller than 24 point - be brief on slides
• Use high contrast text and plain backgrounds
Special effects should be used sparingly. Presenters wishing to use audio effects should advise the on-site audiovisual technical staff. Please do not select random transitions in the PowerPoint menu or the audience will notice the effects more than the presentation.
POSTER PRESENTATION GUIDELINES
All posters should be A0, and portrait orientation. Poster boards will be located in the main catering and trade exhibitors room. Please ensure your poster is installed by Wednesday 3 July, lunchtime. Velcro dots will be supplied to secure your poster to the poster boards.
There will be a dedicated poster session (time to be advised)
Your poster will stay up throughout the conference. Please take it down by the end of lunch break on the last day of the conference, if it is not removed by the time we pack down, then it may be considered unwanted and disposed of.
If you have any questions at all in regards to your poster please email
Terms and Conditions of Submission
Late submissions will not be accepted.
A condition of acceptance is that at least one author presents at the conference.
The presenting author is required to register and pay for the conference to ensure their abstract(s) is included in the final programme. Deadline for presenting author registration is 31 May 2019.
It is the responsibility of the submitting author to ensure the accuracy of the content, spelling, grammar and formatting of the abstract, as it will be published as it is submitted.
By submitting an abstract, you also grant the Committee permission to publish the abstract and presentation in the Conference proceedings in hard copy and/or electronic format.